Gamma Zeta Chapter Rules
January 2023
The Delta Kappa Gamma International
Chi State Gamma Zeta
Chapter Rules
Chi State Gamma Zeta
Chapter Rules
ARTICLE I: Name
The name of this organization is the Gamma Zeta Chapter of The Delta Kappa
Gamma Society International, California State Organization, Area XII chartered on April 3, 1954.
ARTICLE II: Purposes
1.The chapter is dedicated to fulfilling the Seven Purposes of The Delta Kappa Gamma Society International as stated in the Constitution and International Standing Rules.
2.The chapter is dedicated to fulfilling the International Mission Statement: The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.
ARTICLE III: Membership
1. Invitation: Qualifications for active, collegiate, reserve, and honorary membership are stated in the Constitution and I International Standing Rules.
2. Classification
2.1 An active member shall be a woman who is or has been employed as a
professional educator. An active member shall participate in the activities of the Society.
2.2 A collegiate member shall be a woman who is an undergraduate or
graduate student pursuing an education degree and who intends to
continue academically and professionally in the field of education and be
enrolled within the last two years of their undergraduate degree.
2.3 A reserve membership is a member who is unable to participate
fully in the activities of the chapter because of physical disability and/or
geographic location.
2.4 An honorary member shall be a woman not eligible for active membership, but who has rendered notable service to education or to women and is elected to honorary membership in recognition of such service. This member does not have to live in the chapter area.
3. Election
3.1 The Membership Committee shall present the names of qualified candidates for membership at a chapter meeting and give a brief résumé of each and how each will fit into chapter parity.
3.2 Prospective members do not have to be voted into the chapter; however, if a chapter prefers to hold a vote, voting shall be by secret ballot requiring approval of a majority of the ballots cast.
3.3 Invitations to those elected to membership shall be mailed or hand delivered by the Membership Chairman within ____ days after the election.
4. Orientation
4.1 All those who accept the invitation to join the chapter shall be asked to an orientation meeting to acquaint them with the advantages and responsibilities of membership in The Delta Kappa Gamma Society International.
4.2 The orientation shall be the responsibility of the chapter officers and the Membership Committee.
4.3 Orientation shall be given prior to the induction date.
4.4 Sponsoring members shall offer to bring the inductee to the orientation meeting.
5. Induction
5.1 Induction shall be held at a location suitable for the ceremony.
5.2 The Ceremonies/Membership Committee shall be responsible for arranging and conducting the ceremony with the Membership Committee.
5.3 If it is a meeting where a meal is served, the initiate’s meal may be paid for by the chapter or the initiate’s sponsor.
5.4 Sponsors of the inductee shall be responsible for seeing that the inductee is present, introducing her to others, and making her feel a part of the group.
5.5 The Ceremonies Chairman shall store the induction paraphernalia.
Transfer members shall be accepted without a vote and may become part of the chapter at any time.
7. Termination
7.1 Membership shall be terminated for non-payment of dues or by resignation.
7.2 Resignations shall be accepted by the chapter and recorded in the chapter minutes.
7.3 The names of all members dropped for non-payment of dues may be announced to the chapter and recorded as such in the minutes.
8. Reinstatement
Former members shall be reinstated to membership at their request and without a vote by the chapter.
9. Records
9.1 The Membership Committee shall maintain membership records in perpetuity.
9.2 During each biennium, members will update their biographical profile sheets that will be kept by the Membership Chairman.
ARTICLE IV: Finance
1. Dues and Fees
1.1 The dues and fees shall be determined by the chapter and be included in the annual budget.
1.2 Dues for collegiate members may be determined by the chapter. DKG California has set collegiate dues at $10.00, which is the same as those for a reserve member.
1.3 Dues shall be payable to the Chapter Treasurer by June 30. Members must be dropped if their dues are not paid by October 1.
1.4 Dues for membership commencing after January 1 shall be one-half of the international and one-half of the state membership dues.
1.5 Chapters may choose to reduce dues to one-half of the regular dues due for membership commencing after January 1.
2. Assessments
Assessments shall be established to defray expenses for specific purposes if agreed upon by a majority of those present at a regular meeting.
3. Other Income
Income raised through fundraising shall be used for specific purposes if agreed upon by a majority of those present at a regular meeting.
4. Budget
4.1 The annual budget shall be prepared by the Finance Committee. The treasurer serves as an ex-officio member of the committee.
4.2 The chapter shall budget expenses for the Chapter President to attend the DKG California Convention.
4.3 The chapter budget shall be presented to the Executive Board for approval prior to the vote by the general membership.
4.4.The budget shall be presented for approval at the first chapter meeting following the Finance Committee meeting.
4.5 Two signatures shall be required for all checks. Signatories may be the president and treasurer and/or other member(s) as identified by a vote of the membership.
5. Audit
5.1 The chapter Executive Board shall provide for an annual audit of the books.
5.2 This audit shall be completed by July 31st and a report submitted to the chapter at the first meeting in the fall.
5.3 The president shall appoint a minimum of two members for the audit. One of those members shall be the chairman of the chapter Finance Committee.
6. Donations
Use of monies received as undesignated donations shall be determined by a majority of the members present at a regular meeting.
7. Fundraising
7.1 Dues and fees shall cover operating expenses.
7.2 Funds may be raised for other purposes, including recruitment grants, scholarships, Outstanding Student Teacher awards, or other awards identified by the chapter members.
ARTICLE V: Organization
The Chapter shall govern the conduct of its business as stipulated in the Constitution and International Standing Rules, California State Organization Bylaws, and Chapter Rules.
ARTICLE VI: Officers
1. Chapter Officers
1.1 Chapter officers, all of whom must be members of The Delta Kappa Gamma Society International, shall include at least an elected president, vice-president (chair of the Program Committee), and recording secretary. The treasurer is appointed approved by the Chapter President.
1.2 The chapter may have the following additional officer(s): second vice-president (also chair of the Membership Committee), and corresponding secretary.
1.3 The president shall appoint a Parliamentarian.
2. Nominations
2.1 The Nominations Committee shall be elected.
2.2 The President shall appoint the Chairman of the Nominations Committee.
2.3 The Nominations Committee shall prepare and present a slate of officers at the February meeting in even-numbered years.
2.4 Election of officers shall be held no later than April, so the incoming president can attend the California State Organization Convention in May.
3. Election
3.1 Election shall be in even-numbered years and shall be for a term of two years.
3.2 No officer, except the treasurer, shall serve in the same office for longer than two terms in succession.
4. Duties
4.1 The duties of officers are described in the Constitution of The Delta Kappa Gamma Society International with additions listed below.
4.2 The First Vice President shall serve as the chairman of the Program Committee.
4.3 The Second Vice President shall serve as chairman of the Membership Committee.
4.4 The President shall take action, with the advice and approval of the
Executive Board, in matters that cannot be deferred until the next meeting.
4.5 The President shall attend meetings called by the Area Director.
4.6 The President shall fill by appointment all vacancies with approval of the Executive Board.
4.7 The Treasurer shall order the President’s pin. The pin is presented to the
President at the Installation of Officers.
4.8 The Corresponding Secretary shall send cards, letters, or flowers when appropriate.
4.9 The Recording Secretary shall take minutes at all meetings of the Executive Board and chapter meetings and present these for approval by the Executive Board or the membership.
ARTICLE VII: Executive Board
1. Executive Board Members
1.1.Executive Board members shall be comprised of the elected officers of the chapter.
1.2 The treasurer, immediate past president, and parliamentarian shall serve as ex officio members. The Parliamentarian does not have a vote. The treasurer has a vote if she is not being paid for her services.
2. Duties
The Executive Board shall meet at least twice a year, or as determined by the chapter, with a quorum being a majority of voting members of the board. The duties of the chapter Executive Board include the following:
2.1 Select a treasurer for the biennium
2.2 Select an At-Large Member for the biennium. This is optional.
2.3 Act in matters requiring immediate action and decision.
2.4 Recommend policies and procedures for consideration by the members.
2.5 Establish rules for budget development and approval, and the supervision of chapter finances.
ARTICLE VIII: Committees
1. Society Business
1.1 Chapter Rules
Chapter Rules Committee shall:
a. review and revised Chapter Rules at least once a biennium
b. forward an electronic copy to the California Organization Bylaws, Planning, and Procedures Committee
1.2 Finance
Finance Committee shall:
a. be responsible for setting dues and fees with the approval of the membership
b. develop the annual budget
c. make reports and secure the annual audit
1.3 Membership
Membership Committee shall:
a. develop a plan for membership recruitment
b. seek prospective members
c. conduct voting, if the chapter selects voting
d be responsible for orientation and induction
e. encourage participation by all members.
f. prepare the Necrology report.
g. annually maintain current biographical data of all chapter members
1.4 Nominations
Nominations Committee shall:
a. be comprised of three (3) members. One of the three shall be a past president. All members shall be elected by the membership.
b. present a proposed slate of officers and nominations for the next biennium in even-numbered years at the February meeting.
2. Program of Work (Educational Excellence)
2.1 Historian
The historian shall keep the Chapter scrapbook and take pictures.
2.2 Program
The Program Committee shall be responsible for developing programs that align with the Seven Purposes of The Delta Kappa Gamma Society International and are of interest to and meet the needs of the membership.
2.3 Visual and Performing Arts
The Visual and Performing Arts Committee shall be responsible for the music at meetings, and installation and Induction ceremonies as planned by the Program Committee.
2.4 Ceremonials
The Ceremonials Committee shall be responsible for the installation and induction ceremonies as planned by the Program Committee and other duties as requested by the president.
3. Educational Services
3.1 Communications
Communications Committee shall:
a. send a communication newsletter or bulletin by e-mail or postal service before each meeting reminding the members of the date, time, location, program and other items of interest concerning the upcoming meeting.
b. be responsible for all chapter publicity in chapter newsletters, local newspapers, and DKG California Connection.
c. develop a telephone tree and an annual yearbook.
3.2 Educational Law and Policy
Educational Law and Policy Committee shall:
a. support the Adopt-a-Legislator program
b. communicate with the legislators and include them as guest
speakers
c. encourage participation in Legislative Study Sessions
d. keep members informed of pending legislation
e. remind members of and encourage them to participate in bill
reading
3.3 Awards and Recognitions
Awards and Recognitions Committee shall:
a. keep members informed of all International, DKG California and Area scholarships available to them and the due dates
b. publicize and award recruitment grant(s) and student teacher awards
3.4 Global Awareness
Global Awareness Committee shall:
a. contact a World Fellowship recipient if she is enrolled locally and invite her to be a guest at a chapter meeting or send her a card of greeting
b. share information with the chapters about the International programs as adopted through the United Nations, such as Schools for Africa
c. share “Save Our Earth” tips with chapter members
ARTICLE IX: Areas of Activity
1. Chapter Meetings
1.1 The chapter shall meet September through June of each academic year as appropriate for the chapter.
1.2 A quorum for conducting chapter business shall be a majority of the members in attendance.
1.3 Active members shall be expected to attend regular meetings.
2. Area Meetings
The chapter president, or her designee, shall be expected to attend regular
area meetings.
3. State Conventions
3.1 The chapter president, or her designee, shall be the official representative of the chapter at DKG California State Conventions.
3.2 Funds shall be budgeted annually to defray the expenses of the president’s attendance at the DKG California State Convention.
4. Newsletters
It is recommended that a regular chapter newsletter be published.
5. Directory/Yearbook
A chapter directory/yearbook shall be compiled for the chapter membership.
6. Awards and Recognitions
6.1 Chapter members shall determine awards, scholarships, grants, and special forms of recognition.
6.2 Recruitment Grants shall be awarded as determined by the chapter members.
7. Special Projects
Chapter members shall determine special projects.
Article X: Funds
1. General
The Treasurer shall be responsible for making all deposits and keeping an account of all monies received and spent.
2. Checking Account
2.1 The account shall be maintained at a Federal Deposit Insurance Corporation (FDIC) bank, as determined by the Finance Committee.
2.2 Two signatures shall be required on all checks. Signatures on
file shall include the president, the treasurer, and/or any other member(s) approved by the membership.
2.3 An audit shall be completed annually.
3. Awards and Recognitions
3.1 Chapter members shall determine awards, scholarships, grants, and special types of recognition.
3.2 Funds for awards and recognition shall be budgeted as determined by chapter members.
4. Special Projects
4.1 Chapter members shall determine special projects.
4.2 Funds for special projects shall be approved by chapter members.
ARTICLE XI: Revision of Chapter Rules
Revisions shall be made as the chapter deems necessary by majority vote of those present at the meeting and may become effective immediately.
1. Procedures
1.1 Any member of the chapter may propose revisions to Chapter Rules.
1.2 One official copy shall be kept in the president’s files, and one copy in the recording secretary’s file.
1.3 A copy of the updated Chapter Rules shall be sent to the DKG California Bylaws, Policy, and Procedures Committee each biennium for review.
1.4 The Chapter Rules Committee shall be responsible for updating the
Chapter Rules when there are additions, revisions, or deletions.
2. Notification
Members must be notified in advance of proposals that would increase dues or assessments.
3. Vote
Approval by a majority of members present shall be required to revise Chapter Rules.
4. Revision of Chapter Rules
4.1 Revisions may be made as the chapter deems necessary by majority vote of those present at the meeting and may become effective immediately.
4.2 Revisions shall be presented to chapter members in printed form one month prior to voting on the proposed changes.
4.3 Revisions of Chapter Rules shall be made as necessary to reflect changes made by DKG California and/or International.
Article XII: Parliamentary Authority
Robert’s Rules of Order (Newly Revised) shall govern proceedings in all cases not provided for in the Constitution and International Standing Rules, DKG California Organization Bylaws, and Chapter Rules.
Revised October 2019
Gamma Zeta Chapter Obligations
Finance: Dues shall be $120 per year for active members, $60 for reserve members and for those members who are 90 plus years the chapter shall pay their reserve dues each year. The deadline for all dues shall be our June meeting.
National Convention: If there is sufficient money to provide more than is budgeted, additional money may be spent at the discretion of the membership.
State Convention: At least two members may be sent to State Convention. The money shall be budgeted.
In Memoriam: Upon the death of a member, the chapter treasurer shall automatically send $50 to Chi State in their name as a memorial. Mail to: Education Center, 808 University Ave. Sacramento, CA 95825.
Member Recognition: Gifts for retirees- retirees will receive a gift as determined by the membership in the year of their retirement. Illness-an appropriate card and or plant is to be sent by the corresponding secretary for death of relatives, births and special achievements (educational degrees, community recognition etc... President’s Pin-first time presidents will receive a pin at the beginning of service. Longevity recognition-pins may be given at 20, 25, 30, 40, 50 years of service to chapter (former service pins may be traded at time of presentation).
Honorariums: Honorariums presented to non-members shall be the amount of $50.
President’s Workshop: Chapter is to send president to a president’s workshop the first year of her term. This money shall be budgeted.
Records: All records, papers, and materials are to be passed from outgoing officers and committee chairmen to incoming officers and committee chairmen before the first meeting of the new year.
Attendance: Every member is expected to be present at every meeting. If unable to attend, member is to notify the hostess or membership chairman. Membership chairman is to contact members with continued absences.
Golden Rose: Members shall submit nominations and a short paragraph for the honor of the Golden Rose Award in each odd year. If there is more than one nominee then there will be a chapter vote. A rose pin may be given to the honoree.
Chapter Birthday: Each year, to celebrate our chapter’s birthday, the chapter will budget and contribute $10 to the LIFE Foundation in the name of Gamma Zeta. Members may be asked for a small donation at that time.
Honorary Members: Membership chairman will order and present honorary member with a key pin. This money shall be budgeted.
Revised October 2019
The name of this organization is the Gamma Zeta Chapter of The Delta Kappa
Gamma Society International, California State Organization, Area XII chartered on April 3, 1954.
ARTICLE II: Purposes
1.The chapter is dedicated to fulfilling the Seven Purposes of The Delta Kappa Gamma Society International as stated in the Constitution and International Standing Rules.
2.The chapter is dedicated to fulfilling the International Mission Statement: The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.
ARTICLE III: Membership
1. Invitation: Qualifications for active, collegiate, reserve, and honorary membership are stated in the Constitution and I International Standing Rules.
2. Classification
2.1 An active member shall be a woman who is or has been employed as a
professional educator. An active member shall participate in the activities of the Society.
2.2 A collegiate member shall be a woman who is an undergraduate or
graduate student pursuing an education degree and who intends to
continue academically and professionally in the field of education and be
enrolled within the last two years of their undergraduate degree.
2.3 A reserve membership is a member who is unable to participate
fully in the activities of the chapter because of physical disability and/or
geographic location.
2.4 An honorary member shall be a woman not eligible for active membership, but who has rendered notable service to education or to women and is elected to honorary membership in recognition of such service. This member does not have to live in the chapter area.
3. Election
3.1 The Membership Committee shall present the names of qualified candidates for membership at a chapter meeting and give a brief résumé of each and how each will fit into chapter parity.
3.2 Prospective members do not have to be voted into the chapter; however, if a chapter prefers to hold a vote, voting shall be by secret ballot requiring approval of a majority of the ballots cast.
3.3 Invitations to those elected to membership shall be mailed or hand delivered by the Membership Chairman within ____ days after the election.
4. Orientation
4.1 All those who accept the invitation to join the chapter shall be asked to an orientation meeting to acquaint them with the advantages and responsibilities of membership in The Delta Kappa Gamma Society International.
4.2 The orientation shall be the responsibility of the chapter officers and the Membership Committee.
4.3 Orientation shall be given prior to the induction date.
4.4 Sponsoring members shall offer to bring the inductee to the orientation meeting.
5. Induction
5.1 Induction shall be held at a location suitable for the ceremony.
5.2 The Ceremonies/Membership Committee shall be responsible for arranging and conducting the ceremony with the Membership Committee.
5.3 If it is a meeting where a meal is served, the initiate’s meal may be paid for by the chapter or the initiate’s sponsor.
5.4 Sponsors of the inductee shall be responsible for seeing that the inductee is present, introducing her to others, and making her feel a part of the group.
5.5 The Ceremonies Chairman shall store the induction paraphernalia.
- The chapter will be sure new inductees have key pins presented during the ceremony.
Transfer members shall be accepted without a vote and may become part of the chapter at any time.
7. Termination
7.1 Membership shall be terminated for non-payment of dues or by resignation.
7.2 Resignations shall be accepted by the chapter and recorded in the chapter minutes.
7.3 The names of all members dropped for non-payment of dues may be announced to the chapter and recorded as such in the minutes.
8. Reinstatement
Former members shall be reinstated to membership at their request and without a vote by the chapter.
9. Records
9.1 The Membership Committee shall maintain membership records in perpetuity.
9.2 During each biennium, members will update their biographical profile sheets that will be kept by the Membership Chairman.
ARTICLE IV: Finance
1. Dues and Fees
1.1 The dues and fees shall be determined by the chapter and be included in the annual budget.
1.2 Dues for collegiate members may be determined by the chapter. DKG California has set collegiate dues at $10.00, which is the same as those for a reserve member.
1.3 Dues shall be payable to the Chapter Treasurer by June 30. Members must be dropped if their dues are not paid by October 1.
1.4 Dues for membership commencing after January 1 shall be one-half of the international and one-half of the state membership dues.
1.5 Chapters may choose to reduce dues to one-half of the regular dues due for membership commencing after January 1.
2. Assessments
Assessments shall be established to defray expenses for specific purposes if agreed upon by a majority of those present at a regular meeting.
3. Other Income
Income raised through fundraising shall be used for specific purposes if agreed upon by a majority of those present at a regular meeting.
4. Budget
4.1 The annual budget shall be prepared by the Finance Committee. The treasurer serves as an ex-officio member of the committee.
4.2 The chapter shall budget expenses for the Chapter President to attend the DKG California Convention.
4.3 The chapter budget shall be presented to the Executive Board for approval prior to the vote by the general membership.
4.4.The budget shall be presented for approval at the first chapter meeting following the Finance Committee meeting.
4.5 Two signatures shall be required for all checks. Signatories may be the president and treasurer and/or other member(s) as identified by a vote of the membership.
5. Audit
5.1 The chapter Executive Board shall provide for an annual audit of the books.
5.2 This audit shall be completed by July 31st and a report submitted to the chapter at the first meeting in the fall.
5.3 The president shall appoint a minimum of two members for the audit. One of those members shall be the chairman of the chapter Finance Committee.
6. Donations
Use of monies received as undesignated donations shall be determined by a majority of the members present at a regular meeting.
7. Fundraising
7.1 Dues and fees shall cover operating expenses.
7.2 Funds may be raised for other purposes, including recruitment grants, scholarships, Outstanding Student Teacher awards, or other awards identified by the chapter members.
ARTICLE V: Organization
The Chapter shall govern the conduct of its business as stipulated in the Constitution and International Standing Rules, California State Organization Bylaws, and Chapter Rules.
ARTICLE VI: Officers
1. Chapter Officers
1.1 Chapter officers, all of whom must be members of The Delta Kappa Gamma Society International, shall include at least an elected president, vice-president (chair of the Program Committee), and recording secretary. The treasurer is appointed approved by the Chapter President.
1.2 The chapter may have the following additional officer(s): second vice-president (also chair of the Membership Committee), and corresponding secretary.
1.3 The president shall appoint a Parliamentarian.
2. Nominations
2.1 The Nominations Committee shall be elected.
2.2 The President shall appoint the Chairman of the Nominations Committee.
2.3 The Nominations Committee shall prepare and present a slate of officers at the February meeting in even-numbered years.
2.4 Election of officers shall be held no later than April, so the incoming president can attend the California State Organization Convention in May.
3. Election
3.1 Election shall be in even-numbered years and shall be for a term of two years.
3.2 No officer, except the treasurer, shall serve in the same office for longer than two terms in succession.
4. Duties
4.1 The duties of officers are described in the Constitution of The Delta Kappa Gamma Society International with additions listed below.
4.2 The First Vice President shall serve as the chairman of the Program Committee.
4.3 The Second Vice President shall serve as chairman of the Membership Committee.
4.4 The President shall take action, with the advice and approval of the
Executive Board, in matters that cannot be deferred until the next meeting.
4.5 The President shall attend meetings called by the Area Director.
4.6 The President shall fill by appointment all vacancies with approval of the Executive Board.
4.7 The Treasurer shall order the President’s pin. The pin is presented to the
President at the Installation of Officers.
4.8 The Corresponding Secretary shall send cards, letters, or flowers when appropriate.
4.9 The Recording Secretary shall take minutes at all meetings of the Executive Board and chapter meetings and present these for approval by the Executive Board or the membership.
ARTICLE VII: Executive Board
1. Executive Board Members
1.1.Executive Board members shall be comprised of the elected officers of the chapter.
1.2 The treasurer, immediate past president, and parliamentarian shall serve as ex officio members. The Parliamentarian does not have a vote. The treasurer has a vote if she is not being paid for her services.
2. Duties
The Executive Board shall meet at least twice a year, or as determined by the chapter, with a quorum being a majority of voting members of the board. The duties of the chapter Executive Board include the following:
2.1 Select a treasurer for the biennium
2.2 Select an At-Large Member for the biennium. This is optional.
2.3 Act in matters requiring immediate action and decision.
2.4 Recommend policies and procedures for consideration by the members.
2.5 Establish rules for budget development and approval, and the supervision of chapter finances.
ARTICLE VIII: Committees
1. Society Business
1.1 Chapter Rules
Chapter Rules Committee shall:
a. review and revised Chapter Rules at least once a biennium
b. forward an electronic copy to the California Organization Bylaws, Planning, and Procedures Committee
1.2 Finance
Finance Committee shall:
a. be responsible for setting dues and fees with the approval of the membership
b. develop the annual budget
c. make reports and secure the annual audit
1.3 Membership
Membership Committee shall:
a. develop a plan for membership recruitment
b. seek prospective members
c. conduct voting, if the chapter selects voting
d be responsible for orientation and induction
e. encourage participation by all members.
f. prepare the Necrology report.
g. annually maintain current biographical data of all chapter members
1.4 Nominations
Nominations Committee shall:
a. be comprised of three (3) members. One of the three shall be a past president. All members shall be elected by the membership.
b. present a proposed slate of officers and nominations for the next biennium in even-numbered years at the February meeting.
2. Program of Work (Educational Excellence)
2.1 Historian
The historian shall keep the Chapter scrapbook and take pictures.
2.2 Program
The Program Committee shall be responsible for developing programs that align with the Seven Purposes of The Delta Kappa Gamma Society International and are of interest to and meet the needs of the membership.
2.3 Visual and Performing Arts
The Visual and Performing Arts Committee shall be responsible for the music at meetings, and installation and Induction ceremonies as planned by the Program Committee.
2.4 Ceremonials
The Ceremonials Committee shall be responsible for the installation and induction ceremonies as planned by the Program Committee and other duties as requested by the president.
3. Educational Services
3.1 Communications
Communications Committee shall:
a. send a communication newsletter or bulletin by e-mail or postal service before each meeting reminding the members of the date, time, location, program and other items of interest concerning the upcoming meeting.
b. be responsible for all chapter publicity in chapter newsletters, local newspapers, and DKG California Connection.
c. develop a telephone tree and an annual yearbook.
3.2 Educational Law and Policy
Educational Law and Policy Committee shall:
a. support the Adopt-a-Legislator program
b. communicate with the legislators and include them as guest
speakers
c. encourage participation in Legislative Study Sessions
d. keep members informed of pending legislation
e. remind members of and encourage them to participate in bill
reading
3.3 Awards and Recognitions
Awards and Recognitions Committee shall:
a. keep members informed of all International, DKG California and Area scholarships available to them and the due dates
b. publicize and award recruitment grant(s) and student teacher awards
3.4 Global Awareness
Global Awareness Committee shall:
a. contact a World Fellowship recipient if she is enrolled locally and invite her to be a guest at a chapter meeting or send her a card of greeting
b. share information with the chapters about the International programs as adopted through the United Nations, such as Schools for Africa
c. share “Save Our Earth” tips with chapter members
ARTICLE IX: Areas of Activity
1. Chapter Meetings
1.1 The chapter shall meet September through June of each academic year as appropriate for the chapter.
1.2 A quorum for conducting chapter business shall be a majority of the members in attendance.
1.3 Active members shall be expected to attend regular meetings.
2. Area Meetings
The chapter president, or her designee, shall be expected to attend regular
area meetings.
3. State Conventions
3.1 The chapter president, or her designee, shall be the official representative of the chapter at DKG California State Conventions.
3.2 Funds shall be budgeted annually to defray the expenses of the president’s attendance at the DKG California State Convention.
4. Newsletters
It is recommended that a regular chapter newsletter be published.
5. Directory/Yearbook
A chapter directory/yearbook shall be compiled for the chapter membership.
6. Awards and Recognitions
6.1 Chapter members shall determine awards, scholarships, grants, and special forms of recognition.
6.2 Recruitment Grants shall be awarded as determined by the chapter members.
7. Special Projects
Chapter members shall determine special projects.
Article X: Funds
1. General
The Treasurer shall be responsible for making all deposits and keeping an account of all monies received and spent.
2. Checking Account
2.1 The account shall be maintained at a Federal Deposit Insurance Corporation (FDIC) bank, as determined by the Finance Committee.
2.2 Two signatures shall be required on all checks. Signatures on
file shall include the president, the treasurer, and/or any other member(s) approved by the membership.
2.3 An audit shall be completed annually.
3. Awards and Recognitions
3.1 Chapter members shall determine awards, scholarships, grants, and special types of recognition.
3.2 Funds for awards and recognition shall be budgeted as determined by chapter members.
4. Special Projects
4.1 Chapter members shall determine special projects.
4.2 Funds for special projects shall be approved by chapter members.
ARTICLE XI: Revision of Chapter Rules
Revisions shall be made as the chapter deems necessary by majority vote of those present at the meeting and may become effective immediately.
1. Procedures
1.1 Any member of the chapter may propose revisions to Chapter Rules.
1.2 One official copy shall be kept in the president’s files, and one copy in the recording secretary’s file.
1.3 A copy of the updated Chapter Rules shall be sent to the DKG California Bylaws, Policy, and Procedures Committee each biennium for review.
1.4 The Chapter Rules Committee shall be responsible for updating the
Chapter Rules when there are additions, revisions, or deletions.
2. Notification
Members must be notified in advance of proposals that would increase dues or assessments.
3. Vote
Approval by a majority of members present shall be required to revise Chapter Rules.
4. Revision of Chapter Rules
4.1 Revisions may be made as the chapter deems necessary by majority vote of those present at the meeting and may become effective immediately.
4.2 Revisions shall be presented to chapter members in printed form one month prior to voting on the proposed changes.
4.3 Revisions of Chapter Rules shall be made as necessary to reflect changes made by DKG California and/or International.
Article XII: Parliamentary Authority
Robert’s Rules of Order (Newly Revised) shall govern proceedings in all cases not provided for in the Constitution and International Standing Rules, DKG California Organization Bylaws, and Chapter Rules.
Revised October 2019
Gamma Zeta Chapter Obligations
Finance: Dues shall be $120 per year for active members, $60 for reserve members and for those members who are 90 plus years the chapter shall pay their reserve dues each year. The deadline for all dues shall be our June meeting.
National Convention: If there is sufficient money to provide more than is budgeted, additional money may be spent at the discretion of the membership.
State Convention: At least two members may be sent to State Convention. The money shall be budgeted.
In Memoriam: Upon the death of a member, the chapter treasurer shall automatically send $50 to Chi State in their name as a memorial. Mail to: Education Center, 808 University Ave. Sacramento, CA 95825.
Member Recognition: Gifts for retirees- retirees will receive a gift as determined by the membership in the year of their retirement. Illness-an appropriate card and or plant is to be sent by the corresponding secretary for death of relatives, births and special achievements (educational degrees, community recognition etc... President’s Pin-first time presidents will receive a pin at the beginning of service. Longevity recognition-pins may be given at 20, 25, 30, 40, 50 years of service to chapter (former service pins may be traded at time of presentation).
Honorariums: Honorariums presented to non-members shall be the amount of $50.
President’s Workshop: Chapter is to send president to a president’s workshop the first year of her term. This money shall be budgeted.
Records: All records, papers, and materials are to be passed from outgoing officers and committee chairmen to incoming officers and committee chairmen before the first meeting of the new year.
Attendance: Every member is expected to be present at every meeting. If unable to attend, member is to notify the hostess or membership chairman. Membership chairman is to contact members with continued absences.
Golden Rose: Members shall submit nominations and a short paragraph for the honor of the Golden Rose Award in each odd year. If there is more than one nominee then there will be a chapter vote. A rose pin may be given to the honoree.
Chapter Birthday: Each year, to celebrate our chapter’s birthday, the chapter will budget and contribute $10 to the LIFE Foundation in the name of Gamma Zeta. Members may be asked for a small donation at that time.
Honorary Members: Membership chairman will order and present honorary member with a key pin. This money shall be budgeted.
Revised October 2019